Sarbanes-Oxley (SOX) Compliance

Corporate Compliance to Regulatory Mandates

Sarbanes-Oxley place tough privacy, security and accountability rules on business and their executives. The stakes are high if organizations do not meet the new standards for corporate compliance.

To meet corporate compliance requirements, in many instances, means that organizations must find business process automation and information delivery solutions that can help protect communication security and accuracy while providing fast, efficient delivery of governed business information:

• RightFax features and benefits that support compliance efforts
• RightFax Workflow features and benefits that support compliance efforts

Support for Corporate Compliance with RightFax Business Information Delivery Solutions provides Business Information Delivery and process automation tools to securely process, manage, track and distribute the corporate data and documents required to demonstrate accountability, control and financial transparency. This helps support compliance to Sarbanes-Oxley and other regulatory guidelines.

Key RightFax Features that Support Compliance Efforts

• Automates delivery of business information to help safeguard information accuracy and security
• Provides a centralized communications hub for corporate financial information delivery
• Enables secure and encrypted electronic delivery of financial information for added security and privacy
• Facilitates tamper-resistant Information transmission by delivering information in a non-erasable format
• Improves document tracking, storage and audit trail

RightFax Benefits

• Automates document delivery and receipt, eliminating paper-handling and reducing opportunities for unauthorized view or usage of financial information
• Delivers information over a secure PSTN tamper-resistant PDF or TIFF image to reduce opportunities for alteration or fraud during delivery
• Provides encrypted and certified delivery options to enhance communication security and privacy
• Streamlines document delivery processes and eliminates error-prone, inefficient manual routines that could breach security and privacy guidelines
• Provides document tracking, storage and reporting tools for audit trail of fax communications
• Routes documents directly to a designated recipient, limiting access to only those who need the information

Key Workflow Features that Support Compliance Efforts

• Document and information management
• Workflow and process automation
• Communication and collaboration
• Monitoring and reporting

Workflow Advantages

• Automates and streamlines manual processes improves efficiency and reduces costs
• Enables workflows to be easily built using Workflow graphical interface and drag and drop or wizards
• Facilitates quick and accurate information processing and collaboration
• Maintains confidentiality and limits viewing to authorized workflow participants
• Reduces administrative time and cost
• Reduces lost or misrouted records
• Provides a history of how information was managed
• Leverages IT investments with proven integration with Microsoft products