OCR Integration with Paperless Fax Technology

Paperless fax technology is a critical electronic document “on-ramp” for organizations seeking to achieve the paperless office. After all, a fax machine is simply a scanner with a phone line attached to it or a scanner that can transmit images. Healthcare, finance, and most organizations today demand increased productivity, reduced costs, and an immediate return on investment (ROI). Paperless fax and OCR (optical character recognition) technology helps our clients achieve those goals effectively, rapidly, and with little disruption to the business process.

Our clients today:

• reduce their mailroom traffic
• eliminate their inbound and outbound paper-based traffic
• reduce their carbon-based footprint

The average ROI is less than six months. Paperless Productivity’s suite of solutions allows our clients to leverage paperless faxing software with paperless business process automation, providing our clients with complete OCR and paperless faxing software integration for the enterprise. Alongside paperless faxing software, OCR software can further these goals, save money, and streamline company resources.

OCR technology allows for business process automation that:

• significantly reduces manual data entry costs and increases productivity
• lows labor costs and increases margins
• reduces errors while expediting process response time

ABBYY- ABBYY FlexiCapture (formerly FormReader) offers automated OCR forms processing, where it is able to intelligently take incoming faxes, correct any linear distortions and processes them into company systems. No matter how faxes come in, ABBYY uses OCR to recognize, identity, and process documents quickly and correctly.

ARTSYL- Artsyl SimpleCapture allows for you to automatically import documents from your fax server for OCR processing. SimpleCapture has had proven experience with integrating with large invoice fax systems, such as the story in the following OCR case study.

ESKER- When a fax, email, paper, or electronic order arrives, Esker DeliveryWare uses patented technology to capture relevant data such as customer numbers, sales order number and due date. Esker DeliveryWare can extract data from any image documents (PDF, JPG, TIFF, etc.) for routing and indexing, with no predefined templates needed. See how this relates both to order management and accounts payable. Esker also has a top of the line fax on demand (FOD) service that is flexible with your monthly needs. DeliveryWare FOD is part of a larger suite of on demand services, including Mail on Demand, SMS on Demand, and Email on Demand.

ECOPY- eCopy is a flexible solution that integrates into digital workflow with special support for Microsoft Exchange and Lotus Notes, in addition to native support for fax servers. eCopy also functions with many differet types of scanning solutions, providing scan to fax through multiple avenues. Various eCopy products also allow for privacy safeguards to be added to emails and faxes that comply with HIPAA regulation. Finally, eCopy is capable on providing secure authentication with Scan and Fax, depending on the kind of process integration.