Fax for SharePoint Integration- Business Process Automation through Document Processing

Many organizations use SharePoint as a central repository and collaboration site. In fact, SharePoint is quickly growing to be the main place for enterprise search, document sharing and content management. But, in order to share document images and faxes that have been received like invoices, loan applications and orders with others, users still manually upload or import files into SharePoint. Moreover, SharePoint users want to integrate their business processes allowing automated import and distribution of critical information as part of a single paperless solution. Most faxing software services provide users electronic scanning services that provide data capture from your received faxes. These paperless faxes can have readable electronic data with Optical Character Recognition (OCR), allowing you to streamline business processes.

With fax software specifically designed to work with SharePoint, such as Biscom’s FAXCOM faxing software and FaxCore fax software, automated document processing through SharePoint is made easy. We even offer pre-built turnkey solutions that can help you get up and running in no time at all.

Benefits of using fax software with SharePoint:

• Fax software allows you to capture images through electronic scanning into any existing or new SharePoint document library for edit and manipulation
• Receive document images from MFPs, scanners and fax that will be recognizable to OCR applications
• Notify users of image import via automated alerts and RSS feeds
• Imported or sent images are available for data capture, routing, workflow and business process automation
• Import, manage, create and send documents and image metadata directly within SharePoint Server 2007
• Upload documents and images from network to SharePoint libraries for automated document-centric processes
• Use separate OCR applications for extracting metadata and populating into new InfoPath or Web forms posted in SharePoint libraries for additional enterprise search
• Automate Scheduling Services for image import, cleanup and tracking

Full Text Search

• Faxed documents can be found quickly whenever they are needed
• Incoming faxes are passed through an Optical Character Recognition (OCR) process that creates background text that is indexed by SharePoint for full text searches Content Filtering
• The right documents go to the right places and junk is filtered out
• Inbound faxes are analyzed by a combination of fax transmission data and text from the OCR process to determine where documents go and how they should be tagged

Seamless Integration

• While email-enabling provides an easy way to route attachments into SharePoint, it exposes the site to filling up with spam and misplaced documents that an office worker then needs to sort out manually
• Tight integration between Advanced Fax Routing and SharePoint allows only rules-driven intelligently-filtered content to reach folders

Automated Data Entry

• Reduce time spent on manual data entry
• Fax transmission data (to, from, fax number, barcode data, etc.), as well as data extracted from the OCR process, can be automatically populated into column values in SharePoint lists

Looking for a fax software setup that includes SharePoint integration? Look no further and call us today at 877-MY-FAXING (693-2946).